Privacy notice

The Welcoming is an independent charity (SC041952) and company limited by guarantee (SC398913). 

We take personal privacy very seriously and process all personal data in accordance with current UK data protection legislation.

How we use your information

We collect personal information from you when you register with us as a member, volunteer or friend of The Welcoming. (See our current registration forms for details of the information we collect: member, volunteer, friend.)

We collect this information so that we can provide you with the services that you have registered for. When you register through The Welcoming, you consent for us to hold your information.

We do not share your details with third parties.

Information retention time

We retain information as follows:

• Participants: 2 years following registration or as long as you wish to stay registered with The Welcoming
• Volunteers: As long as you are an active volunteer or wish to keep in contact with The Welcoming
• Friends: As long as you wish to remain a Friend of The Welcoming

Your privacy rights

You have the right to ask us to stop holding your information, provide you with a copy of your information, and correct or remove any of your information that you think is inaccurate.

Request removal of your information

If you no longer wish to be contacted by The Welcoming or for us to hold your information, please contact us and we will remove your data immediately.

Request a copy of your information

You have a right to request a copy of the information we hold about you. Please contact us if you would like to do this.

Request changes to your information

You may also ask us to correct or remove information that you think is inaccurate.

Privacy policy review

We keep our Privacy Policy under regular review and will place any updates on this webpage. This Privacy Notice was last updated on 8th January, 2024.

Please contact us if you have any questions about this Privacy Notice or about any of the information we may hold about you.

Find out more about your rights under current UK data protection legislation on the website of the Information Commissioner’s Office.